Skip to main content
Plethora

Platform Overview

Every department of a security company in one connected system.

Plethora connects sites, team records, shift rosters, attendance confirmations, leave balances, payroll preparation, and client billing—creating a shared operating view and a controlled foundation for AI assistance.

Request a platform demoInspect module inventory
Plethora markPLETHORA
Security Operations Workspace
Illustrative Preview · Demo Data

Operations Overview · Pay Period Aligned (26 Sep – 25 Oct)

Connected Workforce & Site Operations

Roster & Pay Period LinkedRole-Based Access Active
01 · Sites & RosteringPattern: 3 on 3 off

Control Room & Perimeter Posts

Published shift schedule aligned to monthly pay period

Guard #QBS-014 (Grade B)
Day shiftDay shiftNight shift
Guard #QBS-029 (Grade C)
Night shiftOffDay shift
Guard #QBS-042 (Reliever)
OffNight shiftDay shift
02 · Site TimesheetOB Verification

Day & Night Shift Confirmation

Confirm against roster with Occurrence Book refs

06:00 – 18:00 · Day ShiftConfirmed
ON OB: #061OFF OB: #07412.0 hrs
18:00 – 06:00 · Night ShiftNeeds confirmation
ON OB: #075Reliever assigned
03 · Payroll Run5-Stage Gate

Controlled Approval Pipeline

  1. 1. AttendanceVerified per site
  2. 2. Create runOpen pay period
  3. 3. CalculatePay grades & statutory
  4. 4. ApproveFinance sign-off
  5. 5. Mark paidClose & SARS export
Blocker rule: Calculation remains locked until open attendance exceptions are resolved.

Local Domain Fit

Built for South African guarding rules.

Plethora is not a generic international HR tool with a local skin. South African security industry fields live natively inside the employee record, the site timesheet, the leave request, and the payroll run.

PSIRARegistration numbers and security officer grades held per guard record.
BCEABasic Conditions of Employment terms captured during employee onboarding.
NBCPSSSecurity-officer leave entitlements and cycle balance previews.
SARSStatutory tax exports generated directly from approved payroll runs.
UIFCompany reference and monthly statutory deductions tracked per pay period.
Dated Capability & Release Inventory

Transparent distinction between live internal modules, active development, and planned AI milestones.

Our product roadmap spans 15 modules across workforce and security operations. Below is our verified operating position as documented in the 11 October 2026 business plan.

Core WorkforceInternal operating base

Team & Employee Records

Unified employee records for hourly pay-graded security guards and salaried office staff.

  • 13-digit South African ID number parsing (birth date & gender extraction)
  • PSIRA registration number and grade tracking per officer
  • BCEA employment terms, bank details, and tax fields captured up front
  • Full employment lifecycle tracking: Applicant → Hired → Training → Active → Offboarded
  • CSV template bulk import with pre-write validation error reporting
EMPLOYEE & SITE RECORD13-Digit SA ID + PSIRA

Staff Classification

Guard (Hourly · Pay-Graded)

Office Staff (Fixed Salary)

Lifecycle Tracking

Applicant → Hired → Active

CSV bulk import validator

DeploymentInternal operating base

Sites & Posts Registry

Every protected client location held in a single operational record linked to rostering and billing.

  • Service classification: Guarding, Access Control, and Patrols
  • Site risk rating, physical address, contract references, and client contacts
  • Day shift and night shift post definitions per location
  • Live comparison of guards assigned versus guards required per site
EMPLOYEE & SITE RECORD13-Digit SA ID + PSIRA

Staff Classification

Guard (Hourly · Pay-Graded)

Office Staff (Fixed Salary)

Lifecycle Tracking

Applicant → Hired → Active

CSV bulk import validator

OperationsInternal operating base

Shift Planning & Rostering

Pattern-driven shift scheduling aligned directly to your company's pay period.

  • Standard rotation patterns: 3 on 3 off, 4 on 4 off, weekdays, or custom patterns
  • Plain-language published schedule view (Day shift, Night shift, Off)
  • Advanced full-screen roster editor for bulk edits and replacements
  • One-click PDF roster export per guard or for the entire site schedule
SHIFT PATTERN GENERATORPay-period aligned
3 on 3 off4 on 4 offWeekdaysCustom pattern
Plain-language schedule & PDF exportDay · Night · Off
OperationsInternal operating base

Attendance, Timesheets & WhatsApp

Roster-linked site timesheets with Occurrence Book (OB) verification and frontline WhatsApp communication.

  • Separate day-shift and night-shift confirmation workflows per site
  • Duty ON and Duty OFF Occurrence Book (OB) number capture on every shift entry
  • Reliever and unrostered guard additions linked directly to the site timesheet
  • Direct WhatsApp messaging from guard records and documented WhatsApp location check-in flow
TIMESHEET & OB CAPTUREDay & Night reviewed separately
Occurrence Book (OB) NumbersDuty ON / Duty OFF
Relievers & Unrostered GuardsIncluded in payroll
Finance & HRInternal operating base

Payroll Preparation & Leave

Controlled five-stage payroll run pipeline backed by approved site timesheets and NBCPSS leave rules.

  • Five-stage pipeline: 1. Attendance → 2. Create run → 3. Calculate → 4. Approve → 5. Mark paid
  • Configured pay grades, overtime, Sunday, and public-holiday rules applied automatically
  • Explicit attendance blocker safeguard prevents calculation while shift confirmations remain open
  • Annual, sick, family responsibility, parental, and study leave for general staff and NBCPSS security officers
  • SARS statutory exports, UIF reference tracking, and contract labour cost summaries
5-STAGE PAYROLL WORKFLOWSARS & UIF Exports
1. Attend
2. Create
3. Calc
4. Approve
5. Paid
Finance & AdminInternal operating base

Client Billing & Accounts Receivable

Connect client contracts and site guard deployments to invoicing and statements.

  • Client accounts overview with monthly contract values and active guard/site counts
  • Invoices, quotes, and client statements management
  • Accounts receivable ageing visibility across current, 30, 60, and 90+ day buckets
CLIENT BILLING & ARInvoices · Quotes · Statements
Site billing rates & guard allocationAccount statements
GovernanceIn development

Incident & Extended Compliance Workflows

Expanding beyond core statutory record fields into dedicated operational incident and compliance modules.

  • Available today: PSIRA, BCEA, NBCPSS, SARS, and UIF fields embedded in employee and payroll records
  • In development: Dedicated Incident logging, escalation tracking, and site incident registers
  • In development: Dedicated Compliance module and automated audit packs
  • In development: In-context leave amendment/cancellation directly from attendance conflict screens
REGULATORY & INCIDENT WORKFLOWSSA Statutory Fields
PSIRA GradesBCEA TermsNBCPSS LeaveSARS / UIF
AI RoadmapPlanned · 12-month objective

AI Assistant & Controlled Agent Workflows

Operations-aware AI assistance and bounded administrative workflows governed by permissions and human approval.

  • Stage 1 (Internal base): Structured operational records, role-based access control, and audit trails
  • Stage 2 (12-month target): Operations-aware assistant for defined questions across approved modules
  • Stage 3 (12-month target): Repeatable administrative agent workflows with human review and rollback controls
  • Stage 4 (Longer-term): Validated extension to incident, compliance, sales/support, and reporting workflows
ROLE-GATED AI ROADMAPHuman approval required

STAGE 1

Structured records & RBAC

STAGE 2

Operations-aware assistant

STAGE 3–4

Controlled agent workflows

Access Control & Data Isolation

A job title grants nothing automatically.

In Plethora, access is assigned to each user for each module independently. Capabilities do not bleed into one another: permission to edit a record does not imply permission to approve a payroll run or export sensitive financial data.

View
Create
Edit
Delete
Approve
Export

Strict tenant isolation & audit logging

Each security company's operational data is isolated to its own workspace. Every modification to a roster, attendance entry, leave request, or payroll run is logged with the user, the action, and the record reference.

Commercial Structure

Monthly subscriptions scaled by guard fleet size

Our commercial model is structured around guard coverage tiers—accommodating Starter fleets (1–50 guards), Growth operators (51–150 guards), Scale fleets (151–300 guards), and Enterprise deployments (300+ guards). Tier limits, onboarding, and integrations are scoped directly during pilot evaluation.

Scope a pilot for your guard fleet
Plethora mark

Plethora Frontline Attendance Flow

Documented WhatsApp check-in & clock-out example

Illustrative flow · Sanitised demo data

STEP 1 · SHIFT INSTRUCTION PROMPT

🏢 Clock in for Control Room Post. Tap ‘Send Location’ below to submit your arrival check-in.

Send location

STEP 2 · GUARD LOCATION SUBMISSION

Shared Location Pin (Demonstration)

Guard #QBS-014 · 15:03 SAST

STEP 3 · ATTENDANCE EVENT RECORDED

✅ Clock-in recorded for today at 15:03.

📍 Matched against Control Room Post rules. Reply 2 or clock out when finishing duty.

STEP 4 · OPERATIONAL VISIBILITYRole-Gated Access

The recorded attendance event surfaces for authorised control room and payroll staff alongside site timesheets and Occurrence Book (OB) verification.